Sichuan Changhong Electronics Holdings Group (hereinafter referred to as "Changhong Holdings Group") is one of the well-known electrical appliance manufacturers in China, with six listed companies and one public company listed on the New Third Board. It has been selected as one of the Fortune Global 500 and the China Top 500 Enterprises list released by the China Entrepreneur Association.
This time, Changhong Holdings Group has joined hands with Contract Lock to create a group seal control center. Based on existing management software, it promotes online signing and stamping of various businesses within the group, including personnel, procurement, material purchase and sales, product sales, financing factoring, authorization, leasing, and promotion cooperation. By simplifying the signing process, it helps to reduce costs and improve efficiency in the group's business.
Building a secure and effective electronic signature service platform
Creating a paperless signing environment and creating a 'digital rainbow';
Changhong Holdings Group was founded in 1958 and has undergone three transformations: military to civilian, related diversification, and internationalization. It has developed into a multinational enterprise group focusing on industries such as smart home appliances, core components, IT services, new energy, and semiconductors. Innovative products and businesses are spread across more than 160 countries and regions, serving over 200 million users. In 2022, it ranked 11th among the top 100 electronic information companies in China and 78th among the top 500 manufacturing companies in China.
As a large state-owned manufacturing organization, Changhong Holdings Group has been closely following the pace of digital transformation, deploying numerous digital management software through cooperation, independent research and development, and promoting electronic business approval and management. This time we introduceEmphasis is placed on promoting online signing of various documents and files on the business side, achieving full process digital transformation of the business.
This timeIn the project, the contract lock is integrated with Changhong Holdings' existing "OAoffice system, procurement supply chain system, and financial fund management system", expanding business software
(Changhong Holdings Group Electronic Signature Application Overall Architecture) Now, Changhong Holdings Group does not need to change its original office habits. It can call the "identity authentication, electronic templates, electronic signatures, electronic seals, and data storage" functions of the contract lock through interfaces in its existing OA, procurement supply chain, and fund management systems, realizing the digitization of the entire process of business application, approval, signing, and archiving.
(Changhong Holdings Group Electronic Signature Integrated Application Solution); Resolve the problems of "
queuing for stamping, backlog of review, inability of leaders to sign during business trips, and heavy workload of manually counting stamp data" that occurred during the offline signing process of Changhong Holdings Group. At present, Changhong Holdings Group has implemented electronic signature for more than ten business documents, including labor contracts, personnel certificates, secondment agreements, rehire agreements, purchase contracts, factoring applications, factoring service agreements, factoring financing documents, product authorization letters, purchase and sales contracts, commissioned processing contracts, strategic cooperation agreements, accounts receivable pledge transfer registration agreements, etc.
Integrated application of "management software+electronic signature" to create an electronic signature scene that meets the business needs of Changhong Holdings Group; 01 "Procurement Supply Chain System"+Electronic Signature Online Signing of Procurement Contracts, Real Name Authentication of Supplier Identity Previously, Changhong Holdings Group's procurement supply chain system could only be used to maintain supplier information and confirm transaction data, lacking key identity authentication and electronic contract signing functions, and the business was in line
The status of online approval and offline signing is disconnected from the information. Now, Changhong Holdings Group has integrated electronic signature and identity authentication functions into the procurement process through the contract lock API interface, providing real name authentication support for supplier management, realizing electronic signing of procurement contracts for business departments, and completing the digital transformation of the entire procurement process. For example:
» Easily access the electronic signature
application in the procurement system to quickly create and sign contracts.
(Submit electronic signature application in the procurement system) » The signing progress and signed documents are automatically associated and displayed in the procurement supply chain system, which can be queried and downloaded. (Signing progress synchronization can be checked) 02 "
OA Office System"+Electronic Signature
Realize the electronicization of group personnel documents and internal seals; By integrating with the OA collaborative office system, various signing supports such as "online single signature" and "double signature" are provided for the personnel, general document printing, and group procurement documents of Changhong Holdings Group.
By fully integrating with OA system data, processes, and applications, we can achieve full digitalization of independent application for seals, online approval, electronic signing, and automatic archiving. For example: Select the seal type and file in the OA seal application process, and initiate the seal application. (Initiate the seal application process in the OA system)
» After approval, the
electronic signature page can be called online to complete the stamping process, and the authenticity of the signature and seal information can be verified online.
(Complete stamping on the electronic signature page when calling the OA system); 03
"Fund Management System"+Electronic Signature Remote Signing of Financing Factoring Documents with Suppliers For Changhong Holdings Group's supplier financing guarantee and factoring business, through the integration of electronic signatures and fund management systems, identity authentication and a href are provided for the entire process of bill opening, review, transfer, and signing=“ https://www.qiyuesuo.com/?
source=12& keyword=gw-scch230215">Supported.
By authorizing the use of supplier seals, the entire process of documents such as financing agreements, factoring financial service agreements, contract settlement statements, factoring business applications, accounts receivable pledge transfer registration agreements, and authorization letters can be created=“ https://www.qiyuesuo.com/?source=12& ;keyword=gw-scch230215">simplifies the multi-party signing process and promotes online processing throughout the entire business process.
Featured Features
Enrich functional services to make signing more distinctive with Changhong characteristics;
In order to make electronic signatures more closely related to the actual business signing scenarios of Changhong Holdings Group, Contract Lock has continuously enriched its functional applications around its needs. On the basis of the existing software functions, it has customized and developed various functions such as "Leadership Tab" and "Confidentiality Watermark Setting", creating a unique feature of Changhong's business=“ https://www.qiyuesuo.com/?source=12& ;keyword=gw-scch230215">Scene.
For example, implementing "leader signature authorization for use" and efficient "page signing";
Most of the documents in Changhong Holdings Group's OA and procurement systems require signature confirmation from department heads on a page by page basis.
In the past, after online approval was completed, it was necessary to print and send it to the leadership office for signature. Once the leader goes on a business trip, they cannot sign, resulting in a serious backlog and inability to push the process forward. In addition, the large number and pages of such contract documents have brought a lot of mechanized work to leaders, consuming a lot of time and energy to process signatures and prolonging business waiting times.
Now , the contract lock provides a "signature authorization use" configuration, and the relevant person in charge can initiate the " electronic signature use authorization " in advance. During the page signing process, after approval, signatures and confirmation information can be automatically added page by page without flipping pages or manually signing. Approval and signature are integrated, making it more efficient.
(Online electronic signature authorization)
(Automatically add signature after leader approval, complete page signature);
Summary The legal, valid, and convenient application of electronic signatures provides support for remote signing of documents and files for Changhong Holdings Group, and is an essential technical support for digital construction. At present, the contract lock electronic signature has been piloted and applied at the headquarters and some branches of Changhong Holdings Group, and will gradually be promoted to the entire group in the future. By deepening the application of electronic signatures and management software, we aim to build electronic signature scenarios that meet business needs, and assist Changhong Holdings Group in the full digital transformation of its personnel, procurement, and financing factoring businesses.
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